The Forms Management Program encourages interagency, interservice, and
interdepartmental use of forms. Its intent is to reduce duplication of forms
and to minimize the creation of new forms.
Besides standardizing and economizing form use, the Directives Issuance
System, SECNAVINST 5215.1, ensures the currency of local forms by
requiring periodic reviews. A command review procedure reduces form
duplication and obsolescence. Procedures for preparing and maintaining
local forms are specific. Before reproducing a local form, check to make
sure the local coordinator, usually located in the administrative offices,
approves the form for continued reproduction. The originators of the
reproduction request are responsible for making sure local forms have
approval, but not many do. The designation for approved local forms or
instructions is in the lower left-hand comer of the page.
The Navy Correspondence Manual defines the standard format for internal
memos and memorandums and letters that will leave the command. It
dissects a letter explaining the purpose and impact of each section.
Communicating intelligently in writing is a prerequisite to any successful
career. An excellent correspondence course is available through the
Educational Services Office.
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