Directories and Subdirectories, Continued
Naming a file
The name of directories or files and subdirectories or folders should reflect
information that identifies the contents of the document. A file name consists
of eight characters and may have a suffix or three-character extension after a
period. The three-character extension may indicate the type of document in
the file. For example, ART indicates that the file contains artwork rather
than text (TXT). The three-character extension may also indicate the format
of the document. Do not use punctuation in file names. Use the Department
of the Navy, Standard Subject Identification Codes (SSIC), SECNAVINST
5210.11, to assign file names with some uniformity.
You can access files in directories or subdirectories by displaying the list of
files on the monitor screen or by printing hard copies. Store hard copy lists
of the directory with the disk. File lists show the name of the file, how many
bytes in the file, and the date of creation or modification. When the list of
files are on-screen, options appear that allow you to OPEN, RETRIEVE,
DELETE, MOVE/RENAME, PRINT, LOOK, OTHER DIRECTORY,
COPY, FIND, or NAME SEARCH files.
OPEN: Opening files displays the document onscreen and allows you full
editing capabilities in the file. When editing is complete, save the file before
closing it or the changes may not be saved. A prompt to save before closing
a file normally appears on screen.
Retrieving a document displays. the information on the screen
and allows you to modify data. Save all modifications before closing the file
or the document may not save the changes.
Selecting DELETE will remove the file from the root directory.
If files contain subdirectories, a prompt informs you that the file cannot be
deleted without deleting the subdirectories first. Many programs will ask you
to confirm your request to delete a file.
MOVE/RENAME: Use the MOVE/RENAME option to move a file to
another disk or drive or to rename a file.
PRINT: Selecting PRINT from the LIST FILE without selecting a particular
file prints the file list itself. To print directories from the root directory, you
must select them.
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