Files
Introduction
The way a shop files data, correspondence, original drawings, tracings,
negatives, and large- or roll-size drawings is unique to each shop. Often it is
dictated by the available storage containers and space. The effectiveness of a
filing system is simply material retrievability.
Responsibility
The leading petty officer in the shop should designate one person to be
responsible for maintaining the files. This person is to check material in and
out, trace outstanding files, and replace returned files. All workers in the
shop, however, should familiarize themselves with the system and be able to
maintain it.
Containers
Navy shops have the following similar filing containers:
file drawers for data and correspondence,
flat files for original drawings, tracings, and negatives, and
container files for large- or roll-size drawings.
These filing containers may or may not have safeguards for protecting
classified material.
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