Briefing Theater, ContinuedSpeakersFacilitiesSchedulingPlace the speakers in the theater in front of and facing the audience. Placethe speakers as far forward of the lectern as possible to prevent squeal orfeedback. Make sure the speaker wire does not present a trip hazard.Make sure the briefing theater, conference room, or classroom is near headfacilities. If gedunk machines or a smoker’s lounge are nearby, so much thebetter. Presentations run smoother and on time when breaks are adequateand convenient.Only one division should be responsible for assigning and scheduling theconference room or briefing theater. Establishing a priority method forscheduling will eliminate conflicts. The individual responsible for schedulingshould conduct a pre- and post-presentation inspection for cleanliness andmaterial condition. Discourage loitering and impromptu meetings; keep thepresentation room locked when it is not in use. Field day the briefing theateras part of the normal field day routine.MechanicalenvironmentThe equipment, seating, and type of projection you use in the briefing theateris part of the mechanical environment of the room. Your failure to maintainready equipment disables the command’s ability to communicate.EquipmentNot only is the type of equipment and its material condition important, but sois the placement of the equipment and how much noise it produces. Selectthe equipment that best suites the room and audience size. For frontprojection, position the equipment so that it projects over the heads of theaudience. Stagger the projectors in a projection rack to allow multimediacapability. For rear projection, if you have the room, position the projectorto project directly onto the screen. If space is limited, reflect the light from amirrored surface at a 45-degree angle to the screen.Continued on next page5-31
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