Software, Continued
Installing
applications
software
Before installing applications software, make sure the operating system
software is properly installed. Applications software won’t install if there are
problems with the operating system. Refer to the manufacturer’s owner/user
manual before installation to determine if the memory requirements of the
program exceeds your hard drive capacity. Once you install applications
software, put the original distribution disks in a safe place.
Using software
To use software wisely, familiarize yourself with the capabilities and
wisely
limitations of each software program and consciously develop good,
systematic approaches in your work habits. The following list contains
several smart work habits to develop that help you avoid common problems.
Define document parameters before entering images or text. Defining
document parameters allows applications software to paginate the
document. Pagination includes setting the margins, page numbering, and
selecting text attributes before entering the data into the document.
Pagination saves the extra effort required to rearrange pages later.
Once
set, the computer memory retains the format settings and applies it to each
page of the document without further prompting.
If the software allows, display reveal codes (codes indicating selected
functions) on the screen as you work by selecting this option from VIEW.
This process allows you to see any coding errors made during the creation
of the document. Not every software program displays reveal codes.
Eliminate unused codes. If you are able to display reveal codes on the
screen, remove erroneous or unused codes.
Maintain only required
coding in documents to make it easier to edit or modify text later.
Unused or incorrect coding in documents affects the amount of control
you have over the finished product.
Do not use the SPACE bar to position text. Set tabs to indent text into
documents. This procedure allows you to maintain control of the text if
you must modify it later.
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