Software, ContinuedUsing softwarewisely(Continued)Break the habit of hitting the ENTER or RETURN key to move the curserto the left margin before completing a line of text. Using this keyunnecessarily enters a hard return into the coding of the document.Asyou enter text, the curser automatically returns to the left margin when theline of text fills. This feature, called word wrap, enters a soft return vicea hard return into the document.Hit the SAVE option periodically. Although most computers have atimed back-up feature, this is a crash-protection feature only that savesdata if you turn off the machine or close the document before saving itproperly. Make it a habit to save data whenever you must look awayfrom the document to answer the phone, hold a conversation, or look upreference material. Habitually saving material, in addition to the timedbackup feature, lessens data loss should unforseen circumstances cause thecomputer to crash, freeze, or lock up.Use working copy disks. Using working copy disks saves memory space,and facilitates safeguarding and protection of classified or sensitivematerial. If the computer develops a virus or loses data during powerfluctuations, the damages would be recoverable.Make back-up disks. At the end of the work day and even if you savedata on the hard drive, make a back-up disk. This disk may save youhours of work if your hard drive crashes and you must swap out harddrives.Label disks. Label disks when created with the correct security markingand file names. This prevents inadvertently using disks that have dataalready stored, mixing classification levels, or misplacing data by mixingunlabeled used disks with unused disks.Select file names that can be identified by another SYSOP. Refer to theDepartment of the Navy, Standard Subject Identification Codes inSECNAVINST 5210.11 for the five sections and 13 major subject groupsused in Navy graphics shops. Select file names that identify or easilycross reference to information on the disk.Continued on next page8-7
Integrated Publishing, Inc. - A (SDVOSB) Service Disabled Veteran Owned Small Business
