Directories and Subdirectories, ContinuedNaming a fileor folderFile listingsThe name of directories or files and subdirectories or folders should reflectinformation that identifies the contents of the document. A file name consistsof eight characters and may have a suffix or three-character extension after aperiod. The three-character extension may indicate the type of document inthe file. For example, ART indicates that the file contains artwork ratherthan text (TXT). The three-character extension may also indicate the formatof the document. Do not use punctuation in file names. Use the Departmentof the Navy, Standard Subject Identification Codes (SSIC), SECNAVINST5210.11, to assign file names with some uniformity.You can access files in directories or subdirectories by displaying the list offiles on the monitor screen or by printing hard copies. Store hard copy listsof the directory with the disk. File lists show the name of the file, how manybytes in the file, and the date of creation or modification. When the list offiles are on-screen, options appear that allow you to OPEN, RETRIEVE,DELETE, MOVE/RENAME, PRINT, LOOK, OTHER DIRECTORY,COPY, FIND, or NAME SEARCH files.OPEN: Opening files displays the document onscreen and allows you fullediting capabilities in the file. When editing is complete, save the file beforeclosing it or the changes may not be saved. A prompt to save before closinga file normally appears on screen.RETRIEVE:Retrieving a document displays. the information on the screenand allows you to modify data. Save all modifications before closing the fileor the document may not save the changes.DELETE:Selecting DELETE will remove the file from the root directory.If files contain subdirectories, a prompt informs you that the file cannot bedeleted without deleting the subdirectories first. Many programs will ask youto confirm your request to delete a file.MOVE/RENAME: Use the MOVE/RENAME option to move a file toanother disk or drive or to rename a file.PRINT: Selecting PRINT from the LIST FILE without selecting a particularfile prints the file list itself. To print directories from the root directory, youmust select them.Continued on next page8-32
Integrated Publishing, Inc. - A (SDVOSB) Service Disabled Veteran Owned Small Business
