Directories and Subdirectories, ContinuedFile listings(Continued)LOOK:LOOK allows the system operator to view the selected document onthe screen. You cannot make changes or modifications in this mode.Purging filesArchivingOTHER DIRECTORY:Using the option OTHER DIRECTORY elicits aprompt to indicate the desired directory. Once the computer knows whichdirectory you desire, the file list for that directory appears on the screen.COPY: To copy a file to another disk, select the file with the cursor andclick on the COPY option. A prompt asks to what disk or drive to copy theinformation.FIND: FIND and NAME SEARCH are very similar. If you know thedocument name or several key words or phrases, the software can searchfiles until it finds a match.NAME SEARCH: To find a particular file, some programs are capable ofsearching for files in several ways. Entering a few letters from the file namecauses the program to look for any file name with those few letters. You cansearch by date or file/folder if you can remember the date you originallycreated the document or to which file or folder you saved the document.Some software programs are capable of searching for phrases within the textof documents.Purge old files from your working copy disks and hard drives weekly.Dispose of obsolete files by deleting them. Move infrequently requireddocuments to finished media disks or disks set aside for archival purposes.Removing obsolete or excess files from working copy disks and hard drivesreduces the time it takes the computer to scan and retrieve files speedingprocessing time.Archiving is saving infrequently used data on finished media disks or disksreserved for information only occasional required. For example, the shipsWatch, Quarters, and Station Bill that is periodically updated and circulated.would be better stored on finished media disks than on hard drives.8-33
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