Directories and Subdirectories, Continued
File listings
(Continued)
LOOK:
LOOK allows the system operator to view the selected document on
the screen. You cannot make changes or modifications in this mode.
Purging files
Archiving
OTHER DIRECTORY:
Using the option OTHER DIRECTORY elicits a
prompt to indicate the desired directory. Once the computer knows which
directory you desire, the file list for that directory appears on the screen.
COPY: To copy a file to another disk, select the file with the cursor and
click on the COPY option. A prompt asks to what disk or drive to copy the
information.
FIND: FIND and NAME SEARCH are very similar. If you know the
document name or several key words or phrases, the software can search
files until it finds a match.
NAME SEARCH: To find a particular file, some programs are capable of
searching for files in several ways. Entering a few letters from the file name
causes the program to look for any file name with those few letters. You can
search by date or file/folder if you can remember the date you originally
created the document or to which file or folder you saved the document.
Some software programs are capable of searching for phrases within the text
of documents.
Purge old files from your working copy disks and hard drives weekly.
Dispose of obsolete files by deleting them. Move infrequently required
documents to finished media disks or disks set aside for archival purposes.
Removing obsolete or excess files from working copy disks and hard drives
reduces the time it takes the computer to scan and retrieve files speeding
processing time.
Archiving is saving infrequently used data on finished media disks or disks
reserved for information only occasional required. For example, the ships
Watch, Quarters, and Station Bill that is periodically updated and circulated
.
would be better stored on finished media disks than on hard drives.
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