Word Processing SoftwareIntroductionMany computers in the Navy have some sort of word processing softwareinstalled. For DMs, word processing software composes flawless text forsubsequent reproduction. Because there is a variety of text-handlingprograms in several different versions in the fleet, no attempt to addressspecific programs is made in this training manual. You must becomefamiliar with your work center computer and the word processing softwareinstalled on it.WordprocessingprogramsWord processing programs create flawless documents by using extensive andsophisticated editing features that typewriters cannot offer. Editing featuresdistinguish one word processing program from another. No one programcontains all features. As word processing programs evolve, however, certainfeatures become common.WordprocessingsoftwaremanualsThe most valuable source of reference for your computer and softwarepackage is the owner/operator manual. These manuals are meant to be usedfor reference daily. Keep the manuals handy. It takes a lot of experiencebefore you can disregard the manual without losing computer capability.WordprocessingsoftwarefeaturesWord processing software features are standardizing as the medium evolves,but, part of evolution is the creation of and streamlined access to newfeatures. Features that once took several keystrokes to access now have theirown icon on toolbars and require only that you point and click the mouse.DocumentformattingfeaturesBefore entering text into documents, set document parameters regardingmargins, justification, text centering, setting text flush, setting headers,footers, endnotes, and page numbers. Define a document before you begin.Failure to define document parameters creates major control problems duringcorrections or revisions. Modifying documents with undefined parametersresults in text splattered across the page and irregular margins. This isfrustrating and confusing when you are trying to make corrections.8-37
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